Configure Red or Bold Accent Printing

BPA Restaurant Professional and Delivery Professional have the option to print modifiers on the kitchen ticket in red or bold. The red printing functionality does require a compatible two-color printer. Printers that have been tested to support this functionality include the Epson TM-U220, Citizen CT-S501, and the newest version of the BPAPOS dot matrix printer. If you have one of these supported printers, follow this guide to configure color accent printing.

 

Configuring Accent Printing

1) Go to Restaurant System > Manager Functions > Misc Definitions

2) Select Printers & Devices on the left side

3) Click the Advanced Printer Options button

4) Click the button, Configure Kitchen Accents

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5) Select whether you would like to use the Red or Bold accent or both.

6) You may select which modifiers you would like to printing using the accent setting by placing a “Y” next to the list. You may choose to print any side list, custom side list, cooking instructions, special notes, mixing modifiers, or toppings list using these accent settings.

Benefits of Using a Modern Point Of Sale System

When you are looking for a great way to improve your business operations and to boost functionality and efficiency, the clear solution is to invest in a modern point of sale system. There are customized POS system solutions available for many types of business environments. For example, some are designed for use in a restaurant or food services environment while others have features and benefits that are better suited for use in a retail environment. Because of the variations in these systems, the benefits that you may enjoy by using them will vary from system to system. However, there are some general advantages that you will have access to with most of these systems.

 

The main purpose of a POS system is to help you and your employees facilitate sales transactions, so they can speed up sales processing while also helping you to track sales and inventory. Some provide you with the opportunity to generate detailed, customized reports. They can be used to help you better determine when you need to order more supplies for your restaurant or more products to stock your store shelves with. Many of today's advanced point of sale systems also have an employee log in feature. They may be designed to allow employees to punch in a code to log their hours, or they may give employees the ability to swipe a card when logging in. This makes it easier for employees to honestly track hours, and it can facilitate the payroll processing task in your company. In addition, some highly advanced systems have a tablet-style feature that can be used in restaurant environments. These give waitstaff the ability to instantly input orders into the system while standing at tables and for the kitchen to quickly begin working on orders. This means customers will get their orders more quickly, and your restaurant can serve customers more efficiently for maximum profitability.

 

These are only a few of the benefits associated with using a POS system. By reviewing some of the more advanced point of sale systems available to choose from, you can learn more about how you can take advantage of the benefits they provide.

 

Changes to Restaurant Gratuity | Business Software Solutions

The IRS has recently mandated changes to the way restaurants treat auto gratuity. For payroll purposes auto gratuity must be treated as a service charge. This means they must be tracked separately and are no longer considered eligible for a social security deduction. As a result of these changes we have introduced a number of changes to the way the BPA software tracks and reports gratuity and auto gratuity.

 

Claim Tips at Clockout

If the option is enabled for your server to claim tips when they clock out, you will notice some significant changes to the clock out screen. Gratuity and sales are now broken out into three separate groups.

 

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Auto Gratuity: This box reports any auto gratuity that was recorded on the closed sales.
Charged Sales: This box shows any sales that were closed with a tip with a payment method of credit card, gift card, or placed on account.
Charged Tips: This field reports any tips left on a sale that was closed with a credit card, gift card, or placed on account.
Tip % of Charged Sales: This percentage is automatically calculated based on the charged sales and charged tip amounts.
Other Sales: Other Sales includes sales that were closed with auto gratuity or items that are marked to be excluded from gratuity. Because auto gratuity is not treated as a tip and is considered as wages, tips do not need to be claimed on this sales amount.
Cash Tippable Sales: This field includes cash sales as well as any charged sales on which no tip was added. If no tip was added to a charged sale the system assumes the patron left a cash tip. There is an option to exclude dine out orders from this total which will be discussed later.
Tip %: This field allows you to claim a percentage or your cash sales as tips. You may change this percentage by entering the percentage on the keypad on the left and then selecting Load Value.
Cash Tips: Cash Tips is the amount of cash tips that you are claiming. This amount may be calculated by entering the percentage above or you may adjust this amount by entering the tip amount on the keypad on the left and then selecting Load Value.
Declared: The declared field contains the amount of charge and cash tips claimed.

 

Gratuity and Payroll Options

The Misc. Definitions screen contains several new options that effect the way the software handles gratuity. To get to this screen, go to Restaurant System > Manager Functions > Misc Definitions.

 

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If you select the Gratuity option on the left side, you will notice several new options. First, you may choose to exclude dine out sales from gratuity and the tippable sales amount. If the majority of your dine out sales are pickup orders or you have an employee that handles dine out orders that is not paid a server’s hourly rate, you may want to check this option.

You may also choose whether to pay out auto gratuity and charged tips at shift end or with payroll. If these options are set to pay at shifts end, the system assumes you will be paying out tips to the server from the cash drawer. If they are set to pay out at payroll, the system will report these tips to pay at payroll on the Daily Sales and Tips Report and the Time Clock Report. If you are using the BPA payroll module these tips will also be included in the payroll check.

 

Reporting - Daily Sales and Tips Report and Time Clock Report

The Server Tips Summary section of the daily sales and tips report has been updated to show the changes outlined above. Payroll tips and tips paid at shift end are simply broken out so servers and managers may easily identify these amounts. The time clock report reflects these same changes making payroll reporting a simple process.

 

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Resources

Download Restaurant Professional Update

Download Delivery Professional Update

Please note that updates must be applied to each computer running the BPA software. For assistance updating please call (801)336-3303 between the hours of 8:30am-5:00pm MST Mon-Fri.

 

IRS Bulletin 2012-26 Outlining Changes to Gratuity

http://www.irs.gov/irb/2012-26_IRB/ar07.html

Holiday Gift Card Special | Business Software Solutions

 

The Holidays are Coming!

Don't wait! Get ready for the holiday season now with special offers on Gift Cards for use with your BPA Restaurant Professional, Hotel Management and Touchscreen POS software.

Make Money the Easy Way

19% of ALL gift cards are never redeemed and with our software YOU get to keep that profit!

Use Gift Cards for Sales and Marketing

Gift Cards are a great tool to increase your sales and bring new customers into your establishment. It also guarantees a return visit. Gift Cards let your customers do your advertising and gives you a convenient way to bring new people to your establishment.

Gift Cards are Inexpensive

Our Gift Cards are very affordable because they are re-useable. Once a customer has used a Gift Card, you can re-issue it with a new balance. Additionally, since the Gift Cards are processed directly through BPA and not through a 3rd party company, you pay no swipe fees and no transaction fees.

Customize Your Design

For a one-time setup fee of $50 we will use your logo for a custom designed card. We can also create custom designs. If you order 100 cards or more by December 13th, 2013 we will waive the $50 setup fee!

Click Here to view our gift card website!

Gift Card Pricing

New Orders
Order Quantity Card Price
50-249 $1.95/ea
250-499 $1.75/ea
500+ $1.55/ea
50 Card Minimum

Reprints
Order Quantity Card Price
50-99 $1.95/ea
100-249 $1.85/ea
250-499 $1.65/ea
500+ $1.55/ea
50 Card Minimum
Custom Setup - $50.00   (Free when you purchase 100 cards or more!)
Card Swipes: $100.00/ea    ($75.00/ea when you purchase 50 cards or more!)
Gift Card Holders Available

Order Today!

Orders are processed in the order they are received.  Order today to make sure you have your Gift Cards available as soon as possible! Please place your order before December 13th to guarantee shipping prior to December 22nd. Express shipping is recommended for orders shipped after December 13th.Delivery date is subject to FedEx. FedEx does not guarantee delivery dates (even for express shipments) during the holiday shipping season, so order early! Contact our sales department for more information or to order today!
sales@businessoftware.com
(801) 336-3303

Sample Gift Cards

Sample Card Images

 

 

 

Password Manager Card Configuration Guide | Business Software Solutions

BPA includes much flexibility for setting up manager/employee passwords in the system. BPA includes three levels of manager groups that allow you to give different levels of access to different managers/employees. This guide will walk you through setting up manager/employee passwords in BPA Restaurant Professional and Delivery Professional. Manager swipe cards may also be used in place of passwords. The password setup is done in the Business System portion of the software.

  1. 1) From the main menu select Business System.
  2. 2) Select Definitions on the right hand side.
 
   

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  1. 3) Select Passwords for Modules and enter the master password.

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Activate Module Passwords

In Activate Module Passwords you may choose the areas of the software that you would like password protected. For the restaurant software you will want to check the option Restaurant Manager Password. Selecting this option will allow you to secure areas and functions in the restaurant system as well as password protect the Business System. You may choose to select any other modules that you would like password protected separately.

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Manager Password Groups

The restaurant software allows you to set up 3 different levels of manager groups. These manager groups can have different levels of access. You may assign as many employees as you choose to each manager group, which will be discussed later in this guide. By default, manager group 1 has access to everything in the restaurant system (this can be changed). To allow a manager group to have access to the specific group of functions, place a “Y” in the appropriate row. For example, if you would like manager group 2 to only have access to remove or comp items place a “Y” next to Modify Sales Items.

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Below is an explanation of some of the functions that are included in each module.

Modify Sales Items

  • Discount Order
  • Comp Items
  • Remove Items
  • Modify Items
  • Change Quantity
  • Repeat Item

Modify Tables

  • Merge Tables
  • Table Transfer
  • Change Table Number
  • Transfer to Touch POS
  • Remove Closed Table
  • Reopen Closed Table
  • Remove Table
  • View Open/Close Table Data

Change Auto Gratuity

  • Set Gratuity Percentage
  • Remove Auto Gratuity

Cash Drawer/Petty Cash

  • Manually Open Cash Drawer
  • Petty Cash Payout

Time Clock Functions

  • Approve Clock In
  • Print Clock Report
  • Check Clock Ins
  • View Time Clock
  • Edit Time Clock
  • Overtime Report

 

Assign Modules To Users

Each manager/employee may be assigned a certain level of access. Here you will choose the areas of the software the manager can access with their password. Select Assign Modules To Users and enter the employee’s number. Press enter and you will be presented with a table that allows you to give that employee access to specific modules with their password. Place a “Y” in the appropriate row to enable access. You will want to assign each manager/employee to one of the three manager groups at the bottom.

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Assign Passwords To Users

Here you may assign passwords to each employee or manager. Simply select Assign Passwords To Users, enter the employee number and press enter. Enter the new password and verify it. If you are using manager cards, swipe the card into the new password field. Swipe it again in the Verify Password field.

If you need to change the password that is currently assigned to an employee, enter the current password. If you do not know the employees password you may enter the master password in the Current Password field to override the current password.

 

Misc. Definitions

Once you have set all the password options in the Business System, you will want to take some time to review the specific functions that can be password protected in the Restaurant System. From the main menu, go to Restaurant System > Manager Functions > Misc Definitions. Select the Passwords tab on the left side. Check the box next to any specific options you would like password protected.

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BPA Cloud Backup Service Available Now | Business Software Solutions

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BPA Cloud Backup Service for $10/month

What would happen to your business if your BPA data went missing? Not only would you lose sales and employee information, your sales and daily operations would come to a screeching halt. How much would a catastrophic data loss cost your company even if it was only for a few hours? BPA Cloud Backup is a solution to make sure this never happens.

 

What is BPA Cloud Backup?

BPA cloud backup is an affordable, automated online backup solution. Your BPA data will be backed up each night and stored with military grade encryption at multiple data centers .

 

Why does my business need online backup?

Data loss happens! Whether it’s hard drive failure, power surges, or theft your data is vulnerable. Even local backups are susceptible. Online backup provides security and redundancy to your backup solution.

BPA Technicians find that most customers have no backup solution in place at all. As a business owner the last thing you need to worry about is setting up and managing a local backup solution. With BPA Cloud Backup you can rest assured that your data is secure without having one more thing to manage.

 

What is the BPA Cloud Backup advantage?

With BPA Cloud Backup our technicians can quickly help you restore a backup from the cloud. In the event of a catastrophic failure our technicians can have a new computer set up with your BPA data in as little as 15 minutes. Without this solution you could be stuck with more than 40 hours of work reentering products and programming your menu.

BPA Cloud Backup is affordable. For $10 a month* you can have the peace of mind that your BPA data is secure and that a BPA technician is available to assist you with your backup solution.

BPA Cloud Backup is backed by Mozy Pro, an industry leader in cloud backup and security. Rest assured that your data is safe and secure in multiple military grade data facilities across the country.

 

How do I get started?

Contact our sales department today to find out how you can have peace of mind with BPA Cloud Backup.

(801) 336-3303 from 8:30 am – 5:00 pm MST Monday through Friday.

sales@bpapos.com

BPA Restaurant Professional and Delivery Professional | Business Software Solutions

In an effort to serve our customers and provide ease of configuring BPA, we have released updated manuals for BPA Restaurant Professional and BPA Delivery Professional. Whether you are a current BPA customer or new to BPA, please take a moment to look over these new manuals.

BPA Restaurant Professional Manual

http://www.businessoftware.com/DemoDownload/Restaurant/rest_man.pdf

BPA Restaurant Delivery Professional Manual

http://www.businessoftware.com/DemoDownload/Delivery/pizza_man.pdf

Mother's Day Gift Card Special | Business Software Solutions

 

 

Mother's Day is Nearly Here!

Don't wait! Get ready for Mother's Day with special offers on Gift Cards for use with your BPA Restaurant Professional, Hotel Management and Touchscreen POS software.

Make Money the Easy Way

19% of ALL gift cards are never redeemed and with our software YOU get to keep that profit!

Use Gift Cards for Sales and Marketing

Gift Cards are a great tool to increase your sales and bring new customers into your establishment. It also guarantees a return visit. Gift Cards let your customers do your advertising and gives you a convenient way to bring new people to your establishment.

Gift Cards are Inexpensive

Our Gift Cards are very affordable because they are re-useable. Once a customer has used a Gift Card, you can re-issue it with a new balance. Additionally, since the Gift Cards are processed directly through BPA and not through a 3rd party company, you pay no swipe fees and no transaction fees.

Customize Your Design

For a one-time setup fee of $50 we will use your logo for a custom designed card. We can also create custom designs. If you order 100 cards or more by June 7th, 2013 we will waive the $50 setup fee!

Click Here to view our gift card website!

Gift Card Pricing
New Orders
Order Quantity Card Price
50-249 $1.95/ea
250-499 $1.75/ea
500+ $1.55/ea
50 Card Minimum

Reprints
Order Quantity Card Price
50-99 $1.95/ea
100-249 $1.85/ea
250-499 $1.65/ea
500+ $1.55/ea
50 Card Minimum
Custom Setup - $50.00   (Free when you purchase 100 cards or more!)
Card Swipes: $100.00/ea    ($75.00/ea when you purchase 50 cards or more!)
Gift Card Holders Available

Order Today!

Orders are processed in the order they are received.  Order today to make sure you have your Gift Cards available as soon as possible! Contact our sales department for more information or to order today!
sales@businessoftware.com
(801) 336-3303

Sample Gift Cards

Sample Card Images
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Our mailing address is:
334 Marshall Way Suite H, Layton, UT 84041

Holiday Gift Card Sale | Business Software Solutions

 

Business Software Solutions - Holiday Gift Card Sale - 801-336-3303

The Holidays are Almost Here!

Don't wait! Gift cards are a popular last minute gift. Get ready for last minute holiday shoppers now with special offers on Gift Cards for use with your BPA Restaurant Professional, Hotel Management and Touchscreen POS software.

Gift Card Pricing
 
New Orders
Order Quantity Card Price
50-249 $1.95/ea
250-499 $1.75/ea
500+ $1.55/ea
   
 
Reprints
Order Quantity Card Price
50-99 $1.95/ea
100-249 $1.85/ea
250-499 $1.65/ea
500+ $1.55/ea
 
Custom Setup - $50.00    (Free when you purchase 100 cards or more!)
Card Swipes: $100.00/ea    ($75.00/ea when you purchase 50 cards or more!)
50 Card Minimum - Gift Card Holders Available

Make Money the Easy Way
19% of ALL gift cards balances are never redeemed and with our software YOU get to keep that profit!*

Use Gift Cards for Sales and Marketing
Gift Cards are a great tool to increase your sales and bring new customers into your establishment. They guarantee a return visit. Gift Cards let your customers do your advertising and give you a convenient way to bring new people to your establishment.

Increase Ticket Amounts
Purchases made with a gift card are typically 20% to 50% higher than tickets paid without a gift card.

Gift Cards are Popular
Gift Cards have become the most requested item on holiday wish lists. In 2011, over 18% of holiday spending was on gift cards.

Gift Cards are Inexpensive
Our Gift Cards are very affordable because there are no processing fees and they are re-useable. Once a customer has used a Gift Card, you can re-issue it with a new balance.

Customize Your Design
For a one-time setup fee of $50 we will use your logo for a custom designed card. We can also create custom designs. If you order 100 cards or more before December 14, 2012 we will waive the $50 setup fee!

Visit our gift card website!


Order Today!
Orders are processed in the order they are received.  Order today to make sure you have your Gift Cards available as soon as possible! Please place your order by December 14th to guarantee shipping prior to December 21st.  Express shipping is recommended for orders shipped after December 14th. Delivery date is subject to FedEx. FedEx does not guarantee delivery dates (even for express shipments) during the holiday shipping season, so order early! Contact our sales department for more information or to order today!
sales@businessoftware.com
(801) 336-3303


Premium Gift Card Designs

Sample Generic Card Image Sample Generic Card Image

Sample Custom Gift Cards

Sample Card Images

* Gift Card sales are subject to state and federal regulations. Card issuers are responsible for understanding and adhering to applicable regulations.

You are receiving this email because our records indicate that you are a customer currently using Business Plus Accounting. If you feel that you are receiving this e-mail in error, please respond with a request to have your e-mail address removed from our records. <%account%>

Business Software Solutions • 334 Marshall Way • Suite H • Layton, UT 84041

Improve System Performance In BPA | Business Software Solutions

If your BPA POS system seems to be slowing down after several weeks or months of use there are a couple of functions in the software designed to run to keep the system operating at the speed you expect.

Posting Sales

Posting your table sales should be a part of your end-of-the-day routine. If you have not been posting your sales up to this point now is a great time to start. Posting moves all of your sale information into the Business System as well as marks temporary records for deletion. These records will actually get deleted in a later step. To post table sales follow these steps:

  1. 1) Go to Restaurant System>End of Day Processing
  2. 2) Click Post Table Sales
  3. 3) You will see a prompt informing you that this should be something you do each day. Select Yes to continue.

  1. 4) When the system has completed the posting processes you will be asked if you would like to print a posting report. The posting report will list every transaction that was posted and group them according to server.

If you post at the end of each day the posting process will only take a couple of minutes. However, if posting has not been a part of your normal procedures for several months or longer the posting process can take several hours. We strongly suggest that you start this process at the end of the night.

Packing Data Files

Packing database files is a software maintenance process that should be run at least once a week. If you notice your system slowing down during the week or you know that you do a high volume of sales, you may want to run this function more often. Packing simply removes any temporary information in the system and archives old sales information. To pack database files, do the following:

  1. 1) Exit the BPA software on all client computers and select Exit Now.
  2. 2) From the main server computer, exit the software. Choose the option to backup and exit. This will create a backup of BPA and then pack the data files. If you would like to pack files without creating a backup you may also select the Files menu at the top of your screen and select Pack Data Files.

 

By running these functions on a regular basis you can keep your BPA system operating at the speed you expect.