Why Business Software Solutions Has the Best Restaurant POS Systems

A POS system, or point of sale system, is instrumental in the operation of a successful restaurant. This is equipment that facilitates the ordering and checkout process, and these functions ultimately promote efficiency within the restaurant. Without a POS system, your staff may be required to physically jot down orders on a notepad, hand them to the kitchen staff, and compute totals with a calculator. While there are several systems available for you to consider, the best restaurant POS systems can be found at Business Software Solutions.

Business Software Solutions provides you with a turnkey POS option because you can purchase the hardware and software together in one package. Each restaurant has unique needs when it comes to a point of sale system, and because of this, there generally is not one system that is best for all needs. Everything from the number of terminals to the features in the software program will affect usability in the restaurant facility. Through Business Software Solutions, you can find multiple hardware options, and the software programs have functional features that can truly transform the way you do business. For example, there are standard ordering and checkout features in these software programs. In addition, there are features that track inventory in real-time, that facilitate accounting functions, and that even integrate a time clock into the system for enhanced payroll processing capabilities.

Not every restaurant has the need for each of these features, and some only need a very basic POS system. However, when you want to get the most use out of a point of sale system, it is important to select the restaurant POS systems that are suitable for your business's operations. You can take time to review the hardware and software solutions available through Best Software Solutions today, and you can make a selection that is right for your company. These are cost-effective solutions, and the solutions are even more affordable because you can choose between new and used options as a cost-saving alternative. Review the options today, and you will find the best software program for your point of sale needs through Best Software Solutions.

Find the Right POS System for Your Restaurant

A POS system can greatly increase the efficiency of your business. A point of sale system grants you control over virtually every aspect of your restaurant that you need to focus on to increase maximum efficiency. It can help you streamline the following aspects of your restaurant into one cohesive operation: business operations, inventory, and vendor management. A POS system can also help you increase your customer relationship management, purchasing process, and your reporting and analysis procedure. However, the point of sale system that works for one restaurant might not be the best one for another. Fortunately, there are a few tips that you can keep in mind to help you choose the best system for your restaurant.

First of all, you should define your restaurant’s needs. For instance, you might need to focus more on customer relationship management than inventory reporting. Defining the needs of your restaurant can help you ensure that you select a system that is optimized for the area that you need the most help in. Additionally, you should determine what type of hardware is needed for the system that you’re considering buying. Some systems require you to purchase external hardware to run them, whereas others might operate on existing equipment that you already have. This can affect the budget that you have set forth to spend on a system. Having to purchase external hardware can drive up the costs of your system, which could cause you to go over your allotted budget.

Just as you would compare any other investment, so should you do your research and compare various systems before committing yourself to purchasing one. Evaluate the pros and cons of each system that you’re considering purchasing. Of course, ensure that you select the system that offers the best features in the areas that you need to focus on in your business.

How a Restaurant POS System Differs From a Retail POS System

At consumer-level glance, there may not be much of a difference between a retail POS system and a restaurant system. However, a great deal of differences exist. One of the major differences between the two systems is the number of units and accessories that each one needs. A retail system will have accessories such as credit card scanners, printers, and product scanners attached to it in the main service area. A second or third system in the back office will have a printer and an inventory scanner attached to it along with inventory maintenance software. A restaurant POS system usually consists of one unit that controls everything.

Another area that a retail POS system differs from a restaurant system is its complexity. A restaurant system will have a menu that is easily customizable by entry-level employees. This customizable menu option allows for increased speed of service to the customers. Retail POS units use complex menus and software. Staff members such as managers and assistants will have access to inventory and sales information, while regular employees will only have access to manipulate items at a point of sale level. A restaurant system may be much easier to use than a retail system.

The tracking system in a retail establishment differs from that of a restaurant establishment as well. Retail locations have far less items to track than restaurants have. Restaurants have to track hundreds of different ingredients such as condiments, stationary items, meal ingredients, toys, coffee flavors, and the like. Therefore, a restaurant point of sale system will need to have advanced software that can perform such tasks as stock level maintenance and ordering. Restaurant staff members also have to be connected to this system so that the computer knows when an inventory item is sold or used.

Finally, retail systems are usually the same throughout the market or jurisdiction. Restaurant systems are tailored to the needs of each independent store manager or business owner. When running a restaurant, make the process a little easier on yourself by using a restaurant POS system.

 

Benefits of Using a Modern Point Of Sale System

When you are looking for a great way to improve your business operations and to boost functionality and efficiency, the clear solution is to invest in a modern point of sale system. There are customized POS system solutions available for many types of business environments. For example, some are designed for use in a restaurant or food services environment while others have features and benefits that are better suited for use in a retail environment. Because of the variations in these systems, the benefits that you may enjoy by using them will vary from system to system. However, there are some general advantages that you will have access to with most of these systems.

 

The main purpose of a POS system is to help you and your employees facilitate sales transactions, so they can speed up sales processing while also helping you to track sales and inventory. Some provide you with the opportunity to generate detailed, customized reports. They can be used to help you better determine when you need to order more supplies for your restaurant or more products to stock your store shelves with. Many of today's advanced point of sale systems also have an employee log in feature. They may be designed to allow employees to punch in a code to log their hours, or they may give employees the ability to swipe a card when logging in. This makes it easier for employees to honestly track hours, and it can facilitate the payroll processing task in your company. In addition, some highly advanced systems have a tablet-style feature that can be used in restaurant environments. These give waitstaff the ability to instantly input orders into the system while standing at tables and for the kitchen to quickly begin working on orders. This means customers will get their orders more quickly, and your restaurant can serve customers more efficiently for maximum profitability.

 

These are only a few of the benefits associated with using a POS system. By reviewing some of the more advanced point of sale systems available to choose from, you can learn more about how you can take advantage of the benefits they provide.

 

How A POS System Can Automate Transactions | Business Software Solutions

Restaurants are labor-intensive environments, and the busiest restaurants may be fully staffed with dozens of employees or more during peak dining periods. Everything from chopping vegetables to serving patrons requires some level of personal attention from staff members, and the overhead associated with labor can be tremendous. As a conscientious restaurant owner or manager, you may constantly be looking for ways to reduce overhead by streamlining certain functions, and you understandably may have an eye of automating certain processes to decrease the amount of labor that is required for certain activities. One option to consider is to invest in a POS system for your restaurant.

A POS, or point of sale, system is designed to automate the checkout process for your waitstaff. For many decades, it was common for waitstaff to take down orders with a pen and paper and tally the total amount owed for the bill at the bottom of this hand-written order. While some restaurants still operate this way today, you may discover that there is considerable benefit associated with automating the process with a POS system. Other companies have already invested in an automated system, but their system may not be as beneficial as more modern or advanced systems. These modern systems can be tailored specifically for a restaurant's menu options. Waitstaff can select the items that were ordered by a patron, and the receipt will print automatically. In addition, the point of sale system can be used to take cash or credit card payments, and it will automatically track these transactions. This provides for an improvement in the speed and accuracy of backroom efforts related to financial records and accounting. Furthermore, customers can receive a printed receipt, and this creates a more professional experience.

There are several different models of the POS system available for you to consider, and some provide you with the opportunity to customize your system by selecting the right number of work stations for your needs. You can begin exploring the options available today, and you may be surprised how beneficial the right point of sale system can be for your business.

How Important Finding the Right POS System Is | Business Software Solutions

A point of sale system is generally designed to facilitate the sales process with your consumers, and on the surface, they appear to be nothing more than an advanced cash register of sorts. There are general systems available, but many are customized for specific industries, such as for retail or restaurant businesses. Like a cash register, they do allow sales to be rung up, receipts to be printed out, and payment to be received. However, today's systems can also do so much more. In fact, with how useful the latest POS system models available are, you may find that these are systems that you simply must have in your business today if you want to boost efficiency and streamline your operations.

For example, a point of sale system in a retail center may also perform back-end or behind-the-scenes functions for you. With each sale that is completed and processed, the system can be used to track inventory. This can help you to more easily track shrink and to keep up with ordering new inventory as needed. It can also be used to monitor accounting and financial features, and some can generate detailed accounting reports that can be used for budgeting and tax records. Likewise, restaurant models of these systems can perform these same functions, tracking how much food or ingredients may have been used and more.

As you can see, there are many benefits associated with investing in the right point of sale system for your business. There are many different POS system models available for you to choose from, and selecting the right one is important. Because of this, it is important for you to review the features and specifications of each one before making a buying decision. When you have taken the time to find the right POS system to invest in, you will find that many of your operational functions are streamlined, and some of them may be completed with more accuracy because they are automated. You can begin exploring the different options available today as a first step in making an important and highly beneficial upgrade to your business.

Get A Restaurant Point Of Sale System | Business Software Solutions

Efficiency is vital in a busy restaurant as it can affect your overhead as well as your ability to serve your customers in the best way possible. One of the best steps you can take today to improve the functionality and efficiency of your restaurant's operations is to invest in an updated point of sale system. These are special systems that are designed to facilitate the sales process, and some POS system models are designed specifically for restaurant use. Restaurants often have specialized checkout needs that you will not find in retail stores and other venues, so the specialization of a system is important. You can find the best selection of these systems designed specifically for use in restaurants through BusinesSoftware.com.

 

When you take a closer look at the different models of point of sale systems available for you to choose from through BusinessSoftware.com, you may discover that these are highly affordable yet very functional models that are ideal for use in your restaurant. Many have multiple user stations, but they are linked to a central hub for functionality. They make it easy for restaurant staff to ring up sales for customers, and some even have a convenient touchscreen that can be customized based on your menu options and other factors. In addition, they also can provide you with enhanced backroom functions, and your accounting or bookkeeping staff will love the detailed reports that these systems can generate. They can print receipts for customers to sign, accept credit card payments, and perform other necessary functions for you.


There are several options to consider when you are shopping for a new POS system for your business, and you can find the best options available through BusinessSoftware.com. You can begin by exploring the different models available. You can also inquire about the features and functions directly if additional assistance is needed. Upgrading your point of sale system may be one of the best steps you can take for your restaurant, and there is no better time than right now to begin learning more about the options available.

 

 

Changes to Restaurant Gratuity | Business Software Solutions

The IRS has recently mandated changes to the way restaurants treat auto gratuity. For payroll purposes auto gratuity must be treated as a service charge. This means they must be tracked separately and are no longer considered eligible for a social security deduction. As a result of these changes we have introduced a number of changes to the way the BPA software tracks and reports gratuity and auto gratuity.

 

Claim Tips at Clockout

If the option is enabled for your server to claim tips when they clock out, you will notice some significant changes to the clock out screen. Gratuity and sales are now broken out into three separate groups.

 

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Auto Gratuity: This box reports any auto gratuity that was recorded on the closed sales.
Charged Sales: This box shows any sales that were closed with a tip with a payment method of credit card, gift card, or placed on account.
Charged Tips: This field reports any tips left on a sale that was closed with a credit card, gift card, or placed on account.
Tip % of Charged Sales: This percentage is automatically calculated based on the charged sales and charged tip amounts.
Other Sales: Other Sales includes sales that were closed with auto gratuity or items that are marked to be excluded from gratuity. Because auto gratuity is not treated as a tip and is considered as wages, tips do not need to be claimed on this sales amount.
Cash Tippable Sales: This field includes cash sales as well as any charged sales on which no tip was added. If no tip was added to a charged sale the system assumes the patron left a cash tip. There is an option to exclude dine out orders from this total which will be discussed later.
Tip %: This field allows you to claim a percentage or your cash sales as tips. You may change this percentage by entering the percentage on the keypad on the left and then selecting Load Value.
Cash Tips: Cash Tips is the amount of cash tips that you are claiming. This amount may be calculated by entering the percentage above or you may adjust this amount by entering the tip amount on the keypad on the left and then selecting Load Value.
Declared: The declared field contains the amount of charge and cash tips claimed.

 

Gratuity and Payroll Options

The Misc. Definitions screen contains several new options that effect the way the software handles gratuity. To get to this screen, go to Restaurant System > Manager Functions > Misc Definitions.

 

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If you select the Gratuity option on the left side, you will notice several new options. First, you may choose to exclude dine out sales from gratuity and the tippable sales amount. If the majority of your dine out sales are pickup orders or you have an employee that handles dine out orders that is not paid a server’s hourly rate, you may want to check this option.

You may also choose whether to pay out auto gratuity and charged tips at shift end or with payroll. If these options are set to pay at shifts end, the system assumes you will be paying out tips to the server from the cash drawer. If they are set to pay out at payroll, the system will report these tips to pay at payroll on the Daily Sales and Tips Report and the Time Clock Report. If you are using the BPA payroll module these tips will also be included in the payroll check.

 

Reporting - Daily Sales and Tips Report and Time Clock Report

The Server Tips Summary section of the daily sales and tips report has been updated to show the changes outlined above. Payroll tips and tips paid at shift end are simply broken out so servers and managers may easily identify these amounts. The time clock report reflects these same changes making payroll reporting a simple process.

 

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Resources

Download Restaurant Professional Update

Download Delivery Professional Update

Please note that updates must be applied to each computer running the BPA software. For assistance updating please call (801)336-3303 between the hours of 8:30am-5:00pm MST Mon-Fri.

 

IRS Bulletin 2012-26 Outlining Changes to Gratuity

http://www.irs.gov/irb/2012-26_IRB/ar07.html

Take Control of Your Payroll in 2014 | Business Software Solutions

It’s a new year which means it’s the perfect time to consider running your own payroll in BPA! The BPA Business System allows you to take full control of your own payroll processing. Move hours directly from the time clock, calculate taxes, and print checks directly from BPA. For only $75 a year you receive federal tax updates.

 

2014 Tax Tables Available Now

If you are already running payroll or would like to get started, the 2014 federal tax table update for Business Plus Accounting is available now. This table is preprogrammed to work with the BPA software and allows the software to deduct the correct Federal Tax Withholding amount based on marital status and number of exemptions claimed. Call us at (801)336-3303 for more information.

 

Getting Started With Payroll

If you are just getting started with payroll in the BPA software please check out our payroll setup guides. These guides will walk you through making sure the system in configured properly as well and running your first payroll.

For Restaurant, Delivery, and Hotel customers:
Restaurant Payroll Setup Guide

For Touch POS customers:
Touch POS Payroll Setup Guide

 

Additional Payroll Tax Information

Please make sure the following tax rates are correct in the BPA Payroll module as they are not included in the tax table update. These additional rate may be configured by going to Business System > Payroll > Change Federal Tax Limits. Rates below are from IRS Publication 15 as of 1/3/14. Please verify all rates listed.

Social Security Wage Limit - $117,000.00
Social Security Employee Rate – 6.2%
Social Security Employer Rate – 6.2%
Medicare Wage Limit – No Limit, please enter 9,999,999.99
Medicare Tax Rate – 1.45%
FUTA Wage Limit - $7,000.00
FUTA Tax Rate – 6.0% unless you take a credit against your state unemployment.

 

State and Local Taxes

Business Software Solutions does not provide updates to state and local tax information as this varies by state, county and sometimes even city municipalities. It is the customer’s responsibility to check with your local tax commission to verify local tax requirements and compliance.