Updated Manual Available for BPA Touch POS | Business Software Solutions


In an effort to better serve our retail customers, we have recently released an update to the manual for our retail Touch POS software. If you are a current Touch POS customer or simply looking for an affordable retail POS solution, please take a moment to look over this manual. This manual includes the latest features of BPA Touch POS including advanced tare options for yogurt sales and advance coupon configuration along with many other new features.

Download Updated Touch POS Manual


Password Manager Card Configuration Guide | Business Software Solutions

BPA includes much flexibility for setting up manager/employee passwords in the system. BPA includes three levels of manager groups that allow you to give different levels of access to different managers/employees. This guide will walk you through setting up manager/employee passwords in BPA Restaurant Professional and Delivery Professional. Manager swipe cards may also be used in place of passwords. The password setup is done in the Business System portion of the software.

  1. 1) From the main menu select Business System.
  2. 2) Select Definitions on the right hand side.


  1. 3) Select Passwords for Modules and enter the master password.



Activate Module Passwords

In Activate Module Passwords you may choose the areas of the software that you would like password protected. For the restaurant software you will want to check the option Restaurant Manager Password. Selecting this option will allow you to secure areas and functions in the restaurant system as well as password protect the Business System. You may choose to select any other modules that you would like password protected separately.












Manager Password Groups

The restaurant software allows you to set up 3 different levels of manager groups. These manager groups can have different levels of access. You may assign as many employees as you choose to each manager group, which will be discussed later in this guide. By default, manager group 1 has access to everything in the restaurant system (this can be changed). To allow a manager group to have access to the specific group of functions, place a “Y” in the appropriate row. For example, if you would like manager group 2 to only have access to remove or comp items place a “Y” next to Modify Sales Items.



Below is an explanation of some of the functions that are included in each module.

Modify Sales Items

  • Discount Order
  • Comp Items
  • Remove Items
  • Modify Items
  • Change Quantity
  • Repeat Item

Modify Tables

  • Merge Tables
  • Table Transfer
  • Change Table Number
  • Transfer to Touch POS
  • Remove Closed Table
  • Reopen Closed Table
  • Remove Table
  • View Open/Close Table Data

Change Auto Gratuity

  • Set Gratuity Percentage
  • Remove Auto Gratuity

Cash Drawer/Petty Cash

  • Manually Open Cash Drawer
  • Petty Cash Payout

Time Clock Functions

  • Approve Clock In
  • Print Clock Report
  • Check Clock Ins
  • View Time Clock
  • Edit Time Clock
  • Overtime Report


Assign Modules To Users

Each manager/employee may be assigned a certain level of access. Here you will choose the areas of the software the manager can access with their password. Select Assign Modules To Users and enter the employee’s number. Press enter and you will be presented with a table that allows you to give that employee access to specific modules with their password. Place a “Y” in the appropriate row to enable access. You will want to assign each manager/employee to one of the three manager groups at the bottom.



Assign Passwords To Users

Here you may assign passwords to each employee or manager. Simply select Assign Passwords To Users, enter the employee number and press enter. Enter the new password and verify it. If you are using manager cards, swipe the card into the new password field. Swipe it again in the Verify Password field.

If you need to change the password that is currently assigned to an employee, enter the current password. If you do not know the employees password you may enter the master password in the Current Password field to override the current password.


Misc. Definitions

Once you have set all the password options in the Business System, you will want to take some time to review the specific functions that can be password protected in the Restaurant System. From the main menu, go to Restaurant System > Manager Functions > Misc Definitions. Select the Passwords tab on the left side. Check the box next to any specific options you would like password protected.


BPA Cloud Backup Service Available Now | Business Software Solutions


BPA Cloud Backup Service for $10/month

What would happen to your business if your BPA data went missing? Not only would you lose sales and employee information, your sales and daily operations would come to a screeching halt. How much would a catastrophic data loss cost your company even if it was only for a few hours? BPA Cloud Backup is a solution to make sure this never happens.


What is BPA Cloud Backup?

BPA cloud backup is an affordable, automated online backup solution. Your BPA data will be backed up each night and stored with military grade encryption at multiple data centers .


Why does my business need online backup?

Data loss happens! Whether it’s hard drive failure, power surges, or theft your data is vulnerable. Even local backups are susceptible. Online backup provides security and redundancy to your backup solution.

BPA Technicians find that most customers have no backup solution in place at all. As a business owner the last thing you need to worry about is setting up and managing a local backup solution. With BPA Cloud Backup you can rest assured that your data is secure without having one more thing to manage.


What is the BPA Cloud Backup advantage?

With BPA Cloud Backup our technicians can quickly help you restore a backup from the cloud. In the event of a catastrophic failure our technicians can have a new computer set up with your BPA data in as little as 15 minutes. Without this solution you could be stuck with more than 40 hours of work reentering products and programming your menu.

BPA Cloud Backup is affordable. For $10 a month* you can have the peace of mind that your BPA data is secure and that a BPA technician is available to assist you with your backup solution.

BPA Cloud Backup is backed by Mozy Pro, an industry leader in cloud backup and security. Rest assured that your data is safe and secure in multiple military grade data facilities across the country.


How do I get started?

Contact our sales department today to find out how you can have peace of mind with BPA Cloud Backup.

(801) 336-3303 from 8:30 am – 5:00 pm MST Monday through Friday.


BPA Restaurant Professional and Delivery Professional | Business Software Solutions

In an effort to serve our customers and provide ease of configuring BPA, we have released updated manuals for BPA Restaurant Professional and BPA Delivery Professional. Whether you are a current BPA customer or new to BPA, please take a moment to look over these new manuals.

BPA Restaurant Professional Manual


BPA Restaurant Delivery Professional Manual


Employee Overtime Update | Business Software Solutions

BPA has recently made changes to the software to accommodate the complex overtime calculations that are often found in a restaurant environment. Restaurant environments often have employees working multiple jobs at different pay rates. Any overtime the employee accrues is to be split proportionally depending on how many hours they have worked under each job code. Different states also have different overtime requirements which BPA now supports. With the support of these functions we have found that often times restaurants do not have their employee rates set up properly for overtime. This guide will help you make sure your employee records are set up correctly as well as allow you to take advantage of new overtime support in BPA.


Define Employee Records

To make sure your employee records are defined correctly go to Restaurant System > Manager Functions > Define Employees. Select Modify and select an employee record. Verify that the employee has an hourly rate in the box labeled Hourly Rate 1 as well as Over Time Rate 1. If the employee works more than one job, click in the box labeled Job Code 1 and press F8 on your keyboard. Select the appropriate job code. Do the same for Job Code 2. Define Hourly Rate 2 and Over Time Rate 2. Follow the same procedures for Job Code 3 if it applies. Overtime rates should be defined for all employees whether or not you expect them to work overtime. Select Save when you are finished. Follow these procedures to verify all employee records are up to date.


employee screenshot


Define Overtime Parameters

The BPA software now allows you to specify the number of hours an employee may work during a day or week before they fall into overtime. In order for overtime to be calculated correctly you will also need to specify the starting day and time of your work week. Do the following to set these parameters:

  1. 1) Go to Restaurant System > Manager Functions > Misc Definitions and select the Business System tab on the left.
  2. 2) Under the Time Clock heading select the starting day of your work week.
  3. 3) Enter the starting time of your work day. This is the time from which the software will calculate your weekly and daily overtime. If your starting day is Sunday and your starting time is 3:00 am your weekly overtime will be calculated from Sunday at 3:00 am to the following Sunday at 2:59:59 am.
  4. 4) Enter number of hours at which weekly and daily overtime are awarded. Federal guidelines are based on a 40 hour week and no daily overtime. Check with your state to find out what your local regulations require. Note: Currently the BPA software does not support double time calculations.

miscdeff screenshot





Print Time Clock Report

The new overtime calculations are now reflected on the time clock report. In addition, a summary report option has been added to the time clock report which allows you to print only employee totals by week. The time clock report may be run by going to Restaurant System > Server Clock In Clock Out > Print Clock Report.



Implementing Employee Charges in BPA | Business Software Solutions

BPA now includes functionality to track employee charges. This employee charge functionality may be used to track employee meals or product that an employee is purchasing. A report can be run to show the employee charges so they may be deducted from the employee’s paycheck. To implement this functionality you will want take the following steps:


Enable Employee Charges

To enable employee charges go to Restaurant System > Manager Functions > Misc Definitions and click on the Manager tab on the left side. There are two options you will need to select. Check the boxes labeled Enable on account restaurant sales and Enable employee charges.






Closing Restaurant Orders as Employee Charges

Once you have enabled employee charges you will be able to close restaurant orders as an employee charge. To close out a sales as an employee charge follow these steps:

1) Select the Close Table button.

2) Selectthe On Account button on the right.

3) Click Employee Charge.

4) Enter the employee number or use the pick button to choose from a list of employees.

5) Select OK and then Close Guest.






Tracking Employee Charges

In order to track employee charges in the system you must post your table sales on a regular basis. Employee charges will not show up on the Employee Charge Report until they are posted. To post sales go to Restaurant System > End Of Day Processing > Post Table Sales.

To track employee charges go to Restaurant System > Manger Functions > Employee Charges. Select the Employee Charge Report. Here you may print all outstanding charges or charges during a certain date range which may coincide with your payroll. You can also choose to run the report for all employees or just a specific employee. This report can be provided to your payroll company or accountant for payroll deduction(s).




Marking Charges as Paid

To properly track employee charges they will need to be marked as paid. To mark employee charges as paid go to Restaurant Sales > Manager Functions > Employee Charges and select Mark Charges as Paid. Here you will see all the outstanding employee charges. You can select individual orders by simply placing a “Y” in the Pay Now column or you may use the Select All option to mark all invoices as paid. In addition you can filter the orders by employee number or date range. To mark all invoices for a pay period as paid, enter the start date and end date of the pay period and click Apply and then Select All. Once you have selected the orders to mark as paid, click Mark Selected Charges as Paid. You will then be asked if you would like to print a report showing the orders that were marked as paid.



Mother's Day Gift Card Special | Business Software Solutions



Mother's Day is Nearly Here!

Don't wait! Get ready for Mother's Day with special offers on Gift Cards for use with your BPA Restaurant Professional, Hotel Management and Touchscreen POS software.

Make Money the Easy Way

19% of ALL gift cards are never redeemed and with our software YOU get to keep that profit!

Use Gift Cards for Sales and Marketing

Gift Cards are a great tool to increase your sales and bring new customers into your establishment. It also guarantees a return visit. Gift Cards let your customers do your advertising and gives you a convenient way to bring new people to your establishment.

Gift Cards are Inexpensive

Our Gift Cards are very affordable because they are re-useable. Once a customer has used a Gift Card, you can re-issue it with a new balance. Additionally, since the Gift Cards are processed directly through BPA and not through a 3rd party company, you pay no swipe fees and no transaction fees.

Customize Your Design

For a one-time setup fee of $50 we will use your logo for a custom designed card. We can also create custom designs. If you order 100 cards or more by June 7th, 2013 we will waive the $50 setup fee!

Click Here to view our gift card website!

Gift Card Pricing
New Orders
Order Quantity Card Price
50-249 $1.95/ea
250-499 $1.75/ea
500+ $1.55/ea
50 Card Minimum

Order Quantity Card Price
50-99 $1.95/ea
100-249 $1.85/ea
250-499 $1.65/ea
500+ $1.55/ea
50 Card Minimum
Custom Setup - $50.00   (Free when you purchase 100 cards or more!)
Card Swipes: $100.00/ea    ($75.00/ea when you purchase 50 cards or more!)
Gift Card Holders Available

Order Today!

Orders are processed in the order they are received.  Order today to make sure you have your Gift Cards available as soon as possible! Contact our sales department for more information or to order today!
(801) 336-3303

Sample Gift Cards

Sample Card Images
Follow on Twitter   Friend on Facebook
Copyright © 2013 Business Software Solutions Inc, All rights reserved.

Our mailing address is:
334 Marshall Way Suite H, Layton, UT 84041

BPA Introduces Scheduled Ordering | Business Software Solutions

At Business Software Solutions we are continually seeking feedback from our customers for ways to improve our software. As a result of customer feedback we are introducing scheduled orders to the software. Now orders may be placed in advance and assigned a date and time. You may specify how long before the order’s scheduled time it will become active. Once activated, orders will automatically print to the kitchen. Kitchen tickets clearly indicate the order is a scheduled order as well as the time for which the order is scheduled. Servers may easily see when scheduled orders are pending. Please contact Business Software Solution for additional information and update instructions to take advantage of this new feature.




Additional Features for BPA Restaurant Delivery

In addition to scheduled orders, we have made some changes to the Delivery Software. Not only can you see scheduled orders that are pending, we have also made changes to the orders list in order to give you more information about open orders. You can now see the order type. Order types are color coded and information is organized in a clear fashion. This information automatically refreshes when orders are entered from different stations. All this adds up to faster ordering and fewer mistakes.



Payroll Tax Update for 2013 Now Available | Business Software Solutions

The Payroll Tax Update for 2013 is now available

Customers who do not process payroll through Business Plus Accounting can disregard this update.

The IRS has released updated payroll tax rates for 2013. The updated tax tables are now available for Business Plus Accounting customers.

How to obtain the Payroll Tax Update for 2013

The tax table update is $75. To receive the updated files, please contact our sales department via e-mail at sales@businessoftware.com or call 801-336-3303.

Social Security Payroll Tax Rates: The social security tax rate for all employees has now reverted to 6.2%. You can set this rate in Business Plus Accounting from the "change Federal Tax Limits" option in Payroll. You can get more information from our Updating BPA Payroll Tax Information blog post. This change should be implemented immediately.

Updating BPA Payroll Tax Information | Business Software Solutions

Each year Business Software Solutions releases an update to the federal tax tables for our payroll module. This update will ensure that your FICA tax tables are set up correctly. In addition to updating the FICA tables, there are additional federal rates that may need to be changed manually. This year the employee contribution to social security will be increasing from 4.2% to 6.2%. Be sure to update this rate before you run payroll for the new year. To change this rate, do the following:

  1. 1. Open the BPA software and go to Business System>Payroll
  2. 2. Click Change Federal Tax Limits
  3. 3. Ensure all rates are updated to the follow: SS Wage Limit – 113700.00, SS Employee Rate – 6.2, SS Employer Rate – 6.2, Medicare Wage Limit – 9999999.99, Medicare Tax Rate – 1.45, FUTA Wage Limit – 7000.00, FUTA Tax Rate – 6.000.


  1. 4. Once you have updated the rates simply select F3 to exit.

We also suggest that you check your SUTA tax rates by clicking Change State Tax Limits. Check with your state to enter the correct value here.

Please note that these rates may change at any time due to new federal legislation. Please check IRS Publication 15for updated rate information.